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How to Add an Event (from Radmin)

Verify Your Venue

IMPORTANT: Before you begin creating your event, first make sure that the venue where your event is taking place is already in your metro's venue database. You can search for it by going to Radmin -> Venues -> Search. If you can't find your venue, click New Venue and add it to the database.

Adding an Event

Once you've made sure your venue is in the database (or once you've added it yourself), it's time to create the event page. 

To add a new event:
  • Go to Radmin -> Events -> Approved
  • Click the + New Event button near the top right of the page
You'll then be taken to the following screen:

Next, let's go through each field on this screen (Note: requires fields are marked with an asterisk)
  • Presented By: This is where you'll add any applicable "Presented by ___" or "___ Presents" text. Note: You must actually include "Presented by" or "Presents" in this field
  • Title: The title of your event
  • Permalink: This field will populate based on the event title, but feel free to manually edit it here and add SEO-friendly keywords, such as the city where the event is taking place or anything else that you think users will be using to search for the event
  • Search for a venue: This field lets you tag the venue where your awesome event is taking place! This field uses 'typeahead' search, so just begin typing the name of the venue you're searching for and you should see it.
  • Artist Name: This is where you'll tag the artists that are performing at the event. You'll also use 'typeahead' search for this field. You'll see links to 'add a new artist' if you're unable to find it in the database. There's also 'Advanced search' to help you find your artist!
    • Note: Please try and be as accurate as possible here, e.g., you wouldn't tag 'Radiohead' in the case of a Thom Yorke DJ set 
  • Category: Here you'll associate your event with the applicable category. Click 'manage categories' to access a list of the existing categories you can choose from - you're also able to add some of your own if necessary. Once you know which category you want to use, just type it into the field and click it! 
  • Select which type of event you'd like to create: This is where you'll indicate if the event is:
    • Single Day Event: the event takes place on one day only
    • Weekly Repeating: the event takes place on the same day on successive weeks
    • Multi Day: the event takes place across multiple days
  • Begin Date: the initial date of the event
  • Begin Time: the time the event starts
  • End time: the time at which the event adds (this isn't a required field, so don't worry if you don't have an end time)
Next you'll see four check boxes:
  • Locked: this will prevent users from making any edits to the event page on the front-end
  • Hidden: this will hide the event from being accessible on the front-end (you'll still be able to find it via Radmin)
  • Disable Alerts: this will prevent band notifications emails from being sent to users who have selected your tagged artists as a fave
    • Note: alerts are currently disabled for ALL events for the time being (we'll let you know when we decide to turn them back on)
  • Doors: check this box if you would like the event start time to manifest as “Doors Open” time
If you'll scroll back up to the top of the page and look at right-hand side column, you'll see additional fields:
  • Cover image: this is where you'll upload the 'banner image' that appears underneath the title card on the event page (see example below)
    • IMPORTANT: we prefer cover images to be text-free!
    • dimensions: 1200x450
  • Poster image: this is where you'll add any image you'd like to appear in the description field of the event page
    • dimensions: anything as long its 600-wide
  • Share image: this is the image that'll accompany the event page URL when shared via social
    • dimensions: 600x315
  • Popularity: this metric shows you the amount of user votes your event has garnered - you can give it a 'boost' in its placement on your front pages by increasing the number
  • Keywords: words or phrases through which the event can be surfaced in search on top of the contents of other fields
Now you're ready to fill out the Tickets section, seen here:

  • Tickets onsale: the date your event's tickets go on sale
  • Ticket onsale time: the time of day your event's tickets go on sale
  • Ticket URL: where tickets can be purchased when they go on sale
  • Sold out: check if the event has sold out
  • Free?: check if the event you're creating is a free event
  • Ticket Info (price, age, etc.): where you can provide additional detail about the event's ticketing - an example might look like:
    • $15 | 18+
  • VIP Ticket URL: where VIPs can go to buy tickets if a designated webpage exists
Next, you'll come to the Custom CSS section. 

We don’t recommend adding custom CSS to event pages. This is almost always used by DoStuff’s design team to facilitate sponsored enhancements to event pages created for paid advertisers.

Finally, you'll arrive at the Extras section:

  • Vanity: here you can add your own optimized permalink that will override the one that was populated near the top of the page
    • Note: only use for large-scale advertised events
  • Conference: this field is rarely used - only when an event is part of a conference lens, such as for SXSW
  • External ID: you can ignore this field unless you’re working with us on a special project!
You're almost there! All you have to do is click Save to create your event page! 

If there were any required fields that didn't get filled out, you'll see a notification letting you know that you need to go ahead and do so. Once you're done filling them out, click Save again and you should be all set.

But you're not quite done! Now it's time to work on your event's description... and this will take place on the front-end!

Adding an Event Description

After hitting Save to create your event, you'll be taken back to the Approved events queue. Find your event at the top of the queue, click the cog-wheel to the far-right, then click View to be taken to your newly-created event.

In order to be able to edit your event's description, you must be signed in using a user with Event Editor permission (hit up Support if you need this permission granted to you).

The editor we use to write descriptions is the same used when creating Editorial pagesIt’s customary to keep our event descriptions fairly short and sweet, only including information relevant to the event. We recommend an average length of 2-3 sentences.

Note: It’s also customary for us to copy our descriptions from the event provider (Facebook, for example). When pasting your description into the editor, be sure to use Command-Shift-V to carry in the words without any of the markup.

Once you've added your description, your event page is all set!

Next Steps

Now, do your best to make sure your page shows up in all of the places you want it to! We recommend heading over to our trusty List Voters & Auto Voting article next so you can learn how to give your event page the love it deserves!