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Zapier for Asana

Introduction

So you have your Asana project management running pretty smoothly. You are using it for planned internal tasks and communication. But what about the emails you get from partners that add to your to-do list? It is time-consuming to create a new task every time you get an email that requires your attention, yet you want to be able to track all the important stuff your team is getting done and keep Asana as the center of your workflow rather than your email inbox.


Good news! We have a solution: Zapier. Zapier is not only a fun word to say, it is also a tool that connects apps. You can use Zapier to automate the creation of emails and Google Tasks as tasks in Asana.


Getting Started

Visit Zapier and read about what it enables. Then set-up a free account, which should be sufficient for your use. A free account will enable you up to 5 “Zaps,” specific connections between different apps, and up to 100 new tasks/data transfers.


There are all kinds of possibilities for Zaps you could create. We recommend the best Zap as a connection between your Google Tasks and Asana. Don't use Google Tasks? It's so easy!  Read more below.


Google Tasks

Emails, calendar reminders, random thoughts that pop up as you check your email... All of these can go into your Google tasks.


To send an email to your Google Tasks, simply select the email and then hold the "Shift" and "t" keys.  (You must have Google Shortcuts turned on in your "Settings.") Or click the "More" dropdown and select "Add to Tasks."  This will pop-up the task window in the bottom corner of your GMail:

 

You can also add to your Google task list by hitting enter when one is selecting and typing a new task.


There is no need to spend much time managing your Google Tasks. You can go in and delete all every once in a while.


Zapping Google Tasks to Asana

Every Zap starts with a “trigger” in one application that leads to an “action” in another application. We will set up connecting your Google and Asana accounts to Zapier in the process of creating this Zap.


Step 1: Go to “Make your first Zap” or “Create a new Zap” in your Zapier dashboard.

Step 2: Select “Google Task” from the huge selection of apps and “New Task” as your trigger.  For your action, select “Asana” and “Create Task."

Step 3: Select or connect your work Google Tasks account.

*The first time you connect your Google Tasks account, you will be prompted to allow Zapier access to your account.  Allow access!


Step 4: Connect your Asana account by entering your API Key. To find your Asana API key, you to your “Account Settings” by selecting your name in the bottom left corner of your Asana window and going to the “Apps” tab.



Step 5: Once your Asana account is connected, select it.


Step 6: Input the details below as to how and what information should Zap from your Google Tasks into your new Asana tasks. 



Step 7: Test out your Zap! Input some Google Tasks and see that the data is transferred correctly.



Step 8:  Name your Zap, click “Make Zap Live,” and watch the magic happen.


Takeaway

We have found that using Asana as your “homebase” fosters internal communication, time management, planning, collaboration and prioritization. Transitioning partner-facing or unplanned work to Asana is a challenge that Zapier can help address. If you discover other ingenious ways of using Zapier, particularly for Asana, let us know! ​
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